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Office Assistant / Office Manager - VectorLink Mali (68822)

Publiée le 08.09.2020


Secteur d´activité :
Activités associatives
Santé, pharmacie, hôpitaux, équipements médicaux
Environnement, recyclage
Services autres
Services collectifs et sociaux, services à la personne
Offres d´emploi : Voir toutes nos annonces
Abt Associates est un leader mondial dans la mise en œuvre de programmes de recherche et d’assistance technique dans les domaines de la... lire la suite

Détails de l'annonce

Poste proposé : Office Assistant / Office Manager - VectorLink Mali (68822)

Organization Overview
The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.
Project Description
Abt Associates, a major American business and government research, technical assistance, and consulting company, manages the USAID-funded Vector Control Task Order 1. Task Order 1 will support the U.S. President’s Malaria Initiative (PMI) and USAID to plan and implement an integrated vector control approach with the overall goal of reducing the burden of malaria. Abt has implemented indoor residual spraying (IRS) for PMI since 2011, delivering high-quality IRS programs and gathering the most comprehensive vector control entomological data in the world. Under this contract, Abt will expand entomological monitoring to guide programs focused on insecticide-treated mosquito nets and IRS and continue to assist PMI in reducing the burden of malaria through IRS and capacity building in 22 African countries where malaria is endemic. Abt also will continue to support PMI in IRS monitoring and evaluation, as well as environmental compliance.
Job Summary
Abt Associates seeks a qualified Office Manager to support the VectorLink project in Mali. Under the supervision of the Finance & Administration Manager, the Office Manager provides a wide range of administrative and logistical support to the project office.
Key Roles and Responsibilities 

  • Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
  • Oversee drivers and coordinate their schedules and work programs.
  • Write draft correspondences and memos as needed, and submit them to the team for validation
  • Take notes during meetings and write the minutes of meetings.
  • Answer incoming telephone calls, take complete and accurate messages for people who are not available, and ensure they receive the messages.
  • Assist with making logistical arrangements for project events, field activities and staff traveling outside Bamako or international visitors.
  • Make hotel reservations and all other necessary arrangements for visitors to the project.
  • Support the Staff for filling out, oversee the proper reporting of labor time and ensure the timely submission of timesheets, and Labor Adjustment Forms, when needed.
  • Develop, update and transmit to the supervisor the staff leave planning.
  • Ensure the management of the project's petty cash.
  • Support the Accountant and the F&A Manager when needed.
  • Ensure the link between the VectorLink country office in Bamako and the district level partners.
  • Perform other tasks assigned by management or supervisor. 
Profil recherché pour le poste : Office Assistant / Office Manager - VectorLink Mali (68822)

Preferred Qualifications

  • Bachelors Degree in Administration, Management, Business, or other relevant field (desirable).
  • At least 3 years of relevant professional experience in office administration.
  • Ability to work with minimal supervision.
  • Ability to independantly plan and execute tasks and budgets for project’s activities.
  • Excellent ability to write reports and other administrative correspondences.
  • Good computer skills, knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
  • Excellent inter-personal communication skills and strong team work skills.
  • French language fluency and English language proficiency.
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.

Minimum Qualifications

  • (0) years of experience and high school diploma OR the equivalent combination of education and experience.  Prior work experience is preferable

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce.  Abt Associates provides market-competitive salaries and comprehensive employee benefits.

Critères de l'annonce pour le poste : Office Assistant / Office Manager - VectorLink Mali (68822)
Métier :
Management, direction générale
Secretariat, assistanat
Secteur d´activité :
Activités associatives
Services autres
Services collectifs et sociaux, services à la personne
Type de contrat :
Région :
Bamako - Gao - Kayes - Kidal - Koulikoro - Ménaka - Mopti - Ségou - Sikasso - Taoudeni - Tombouctou
Niveau d'expérience :
Expérience entre 2 ans et 5 ans
Niveau d'études :
Nombre de poste(s) : 1

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